The Kamuzu University of Health Sciences (KUHeS) is a University and Centre of Excellence in health education, research, and innovation whose mission is ‘to advance knowledge, professional competencies, skills, and innovations in health sciences through high-quality student-centred and innovative education and research that responds to and influences the global/national policy, health, and development needs in an efficient, sustainable, and result-oriented manner’.
In fulfillment of its vision and as part of its income-generating strategy, the University provides services on a commercial basis at its Clinics, which are situated at Mount Pleasant in Blantyre and Old KCN campus in Lilongwe. These clinics operate as outpatients and have a team of specialist doctors in different areas of medicine.
The University is inviting applications from suitably qualified Malawians to join the Clinic on the following positions:
Administrative Assistant (Blantyre – 1 position)
Position Summary
The Administrative Assistant will be responsible for providing administrative support to ensure the smooth operation of the clinic. This role involves managing staff schedules, coordinating logistics, maintaining facilities, and supporting marketing efforts. The ideal candidate will demonstrate core values, ensure exceptional service delivery, and perform various administrative tasks.
Contract Duration
The successful candidate will be offered a two-year contract, which will be subject to renewal upon satisfactory performance.
Duties and Responsibilities
- Supporting marketing efforts to promote clinic services
- Supporting management of social media visibility on Facebook, Twitter, and Instagram
- Managing staff rota to ensure recommended working hours are met in a week.
- Managing daily transport allocation needs for the clinic.
- Assisting in supervising clinic guards, cleaners, office assistants, and front office personnel.
- Ensuring all consultations rooms are available, well-maintained, and functional for staff and clients
- Creating rota for doctor room allocation
- Initiating procurement processes with relevant departments
- Managing clinic stores and fuel ledger
- Assisting with administrative tasks, including completing and verifying forms and documents related to patient records
- Always maintaining office supplies
- Scheduling staff meetings and taking minutes.
Required Qualifications, Experience and Position Attributes
- Diploma in Business Administration
- Trained in Customer Experience
- Trained in stores management
- Willingness to work during odd hours
- At least a minimum of 4 years working experience in a busy and similar environment
Application Procedure
Applicants meeting the requirements indicated above should submit applications including copies of certificates and a detailed CV with names, emails and contacts of 3 traceable professional referees, (one of which must be from the most recent or current employer) not later than 9th December 2025, to:
The Registrar
Kamuzu University of Health Sciences
Private Bag 360
Chichiri
Blantyre 3
Or
Email : recruitment@kuhes.ac.mw
Applicants submitting via email must indicate the title of the post in the subject line of the email. Only shortlisted candidates will be acknowledged.